Centralize company policies, automate offer letter generation, collect compliant e-signatures, and maintain ironclad audit trails with bank-grade encryption.
Keep offer letters, NDAs, employee dossiers, and compliance records neatly classified with bank-grade encryption, granular access permissions, and zero lost paperwork.
Segment files into Organization-wide handbooks, departmental folders, or private employee records.
Strictly restrict download, preview, and edit permissions to authorized personnel.
Locate any agreement, policy clause, or staff upload in milliseconds across all formats.
| Document Name | Shared With | Folder | Updated On | Security |
|---|---|---|---|---|
|
Social Media & Digital Ethics Policy
|
All (500) | Policies | 08 Nov 2026 | ✓ Encrypted |
|
Annual Leave & Statutory Holidays Guide
|
All (500) | General | 04 Nov 2026 | ✓ Encrypted |
|
Hybrid Remote Work & Asset Protocol
|
All (500) | Policies | 28 Oct 2026 | ✓ Encrypted |
|
POSH Prevention of Workplace Harassment
|
All (500) | Compliance | 19 Oct 2026 | Mandatory |
|
Standard Terms & Conditions of Employment
|
Legal Entity | Contracts | 12 May 2026 | Restricted |
|
Group Medical Insurance & Mediclaim Policy
|
All (500) | Insurance | 10 May 2026 | ✓ Encrypted |
| Template Title | Dynamic Merge Tokens | Output Format | Status |
|---|---|---|---|
|
Full-Time Engineering Offer Letter
Onboarding package template
|
{{candidate_name}} {{ctc}} | PDF / E-Sign | Ready |
|
Annual Increment & Promotion Letter
Appraisal cycle dispatch
|
{{employee_name}} {{revised_ctc}} | Locked PDF | Ready |
|
Mutual Non-Disclosure Agreement (NDA)
Vendor and employee confidentiality
|
{{entity_name}} {{effective_date}} | E-Sign Ready | Ready |
|
Bonafide Employment Verification Certificate
Bank loan and visa proof
|
{{employee_id}} {{tenure}} | PDF Generated | Automated |
Stop manually drafting letters in Microsoft Word. Use dynamic mail-merge fields to auto-populate candidate names, designations, compensation breakups, and dates in seconds.
Auto-fill candidate details, CTC annexures, and joining dates directly from profile data.
Standardized offer letters, NDAs, experience certificates, and bonafide letters ready out of the box.
Generate dozens of appraisal or compensation revision letters simultaneously with official letterheads.
Accelerate onboarding and compliance approvals with integrated Aadhaar eSign, DigiLocker, and secure mobile signature workflows.
100% legally recognized digital signatures backed by Aadhaar OTP and enterprise cryptographic verification.
Place signature boxes, initials, dates, PAN numbers, and acknowledgement checkboxes effortlessly.
Dispatch single-use signing links via email and WhatsApp with instant completion alerts.
| Policy File | Confirmed Acknowledgments |
|---|---|
| Social Media Policy V2.pdf | 482 / 500 (96.4%) |
| POSH Workplace Safety.pdf | 498 / 500 (99.6%) |
| FY26 Employee Code of Conduct.pdf | 475 / 500 (95.0%) |
| Client Confidentiality Agreement.pdf | 460 / 500 (92.0%) |
Roll out new security guidelines, Code of Conduct revisions, or updated leave rules with transparent tracking of who has read and confirmed receipt.
Require explicit employee confirmation before staff can proceed to the main dashboard.
Monitor department-wise acknowledgement rates and export proof records for external audits.
Send polite reminder notifications to pending employees automatically before audit deadlines.
Define who can view, edit, and share documents. Custom access controls help you protect confidential employee records and prevent unauthorized downloads.
Give your employees a secure cloud vault to upload and store their personal documents like copies of Aadhaar, PAN, passports, degree certificates, and previous experience letters.
Strict 256-bit encryption safeguards sensitive files, with automated access audit logs ensuring complete audit readiness for labor authorities and ISO inspections.
View, approve, and e-sign documents from anywhere, and on any device, using dissolveX mobile apps and responsive web portal without delays.
Common questions and answers regarding Document Management & E-Signatures in dissolveX HRMS.
HR document management software is a secure, cloud-based platform that centralizes the storage, organization, e-signature collection, and lifecycle tracking of all employee files and organizational policies in one encrypted location.
It eliminates paper clutter, lost contracts, and manual filing cabinets. It protects sensitive employee data with encrypted role permissions, accelerates onboarding with digital signatures, and ensures strict compliance with labor regulations.
Essential features include centralized cloud vaults, granular role-based permissions, automated document generation from templates, legally compliant e-signatures (such as Aadhaar eSign), digital acknowledgment tracking, and automated expiry alerts for IDs and licenses.
dissolveX streamlines the entire paperwork lifecycle with custom policy folders, pre-configured Indian statutory templates, bulk generation, seamless Aadhaar and digital e-signing, and detailed audit trails accessible on web and mobile.
HR administrators upload or generate a document, place signature and date tags, and send it to candidates or employees. Signers receive a secure link, authenticate via OTP or Aadhaar eSign, and digitally execute the agreement with a tamper-evident audit trail.
Transition to a clean, 100% paperless digital vault with built-in e-signatures and regulatory compliance.