Store policies and employee records, prepare letters, collect signatures, and keep a traceable record of each step.
Arrange employee and company files in a shared vault with access rules that keep sensitive documents in the right hands.
Segment files into Organization-wide handbooks, departmental folders, or private employee records.
Strictly restrict download, preview, and edit permissions to authorized personnel.
Locate any agreement, policy clause, or staff upload in milliseconds across all formats.
| Document Name | Shared With | Folder | Updated On | Security |
|---|---|---|---|---|
|
Social Media & Digital Ethics Policy
|
All (500) | Policies | 08 Nov 2026 | ✓ Encrypted |
|
Annual Leave & Statutory Holidays Guide
|
All (500) | General | 04 Nov 2026 | ✓ Encrypted |
|
Hybrid Remote Work & Asset Protocol
|
All (500) | Policies | 28 Oct 2026 | ✓ Encrypted |
|
POSH Prevention of Workplace Harassment
|
All (500) | Compliance | 19 Oct 2026 | Mandatory |
|
Standard Terms & Conditions of Employment
|
Legal Entity | Contracts | 12 May 2026 | Restricted |
|
Group Medical Insurance & Mediclaim Policy
|
All (500) | Insurance | 10 May 2026 | ✓ Encrypted |
| Template Title | Dynamic Merge Tokens | Output Format | Status |
|---|---|---|---|
|
Full-Time Engineering Offer Letter
Onboarding package
template
|
{{candidate_name}} {{ctc}} | PDF / E-Sign | Ready |
|
Annual Increment & Promotion Letter
Appraisal cycle
dispatch
|
{{employee_name}} {{revised_ctc}} | Locked PDF | Ready |
|
Mutual Non-Disclosure Agreement (NDA)
Vendor and employee
confidentiality
|
{{entity_name}} {{effective_date}} | E-Sign Ready | Ready |
|
Bonafide Employment Verification Certificate
Bank loan and visa
proof
|
{{employee_id}} {{tenure}} | PDF Generated | Automated |
Create letters from templates and fill in the right employee, role, compensation, and date details.
Auto-fill candidate details, CTC annexures, and joining dates directly from profile data.
Standardized offer letters, NDAs, experience certificates, and bonafide letters ready out of the box.
Generate dozens of appraisal or compensation revision letters simultaneously with official letterheads.
Send documents for electronic signature and keep signed versions connected to the employee record.
100% legally recognized digital signatures backed by Aadhaar OTP and enterprise cryptographic verification.
Place signature boxes, initials, dates, PAN numbers, and acknowledgement checkboxes effortlessly.
Dispatch single-use signing links via email and WhatsApp with instant completion alerts.
| Policy File | Confirmed Acknowledgments |
|---|---|
| Social Media Policy V2.pdf | 482 / 500 (96.4%) |
| POSH Workplace Safety.pdf | 498 / 500 (99.6%) |
| FY26 Employee Code of Conduct.pdf | 475 / 500 (95.0%) |
| Client Confidentiality Agreement.pdf | 460 / 500 (92.0%) |
Publish updated policies and see who has acknowledged each version.
Require explicit employee confirmation before staff can proceed to the main dashboard.
Monitor department-wise acknowledgement rates and export proof records for external audits.
Send polite reminder notifications to pending employees automatically before audit deadlines.
Set viewing and editing permissions for sensitive employee and company files.
Give employees a dedicated place for the personal documents required by HR.
Use access controls and audit records to help protect sensitive files.
Review and sign documents from a phone or responsive web browser.
Common questions and answers regarding Document Management & E-Signatures in dissolveX HRMS.
How to connect & get started?
Login to your account →It keeps employee and company documents organized, available to the right people, and connected to HR processes.
A shared system helps teams find the current file, manage access, and keep a traceable record of changes.
Look for templates, access controls, employee file storage, signature flows, and policy acknowledgments.
Teams can store records, generate letters, request signatures, and follow policy acknowledgments in one place.
A document can be sent through the configured electronic signature flow and the signed result kept with its record.
Yes. HR can publish a policy and review which employees have confirmed that they have read it.
Bring document creation, access, signatures, and acknowledgments into one organized process.
Our website and the HRMS use what they need to work, plus two optional settings. No analytics, no advertising, no tracking.
Turned off, the HRMS still works — it just goes back to your device's light or dark setting, and the sidebar opens each time.